Columbia University Grants Manager in New York, New York

Position Information

Job Title

Grants Manager

Job Code Title

Job Requisition Number



8003- NUR Div of Finance & Admin


Medical Center

Job Type

Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week


Job Family

Grants Management

Salary Grade

Officer 104

Salary Range

Commensurate with experience

Advertised Summary Job Description

Reporting to the Director of the Grants Management Office (GMO), the Grants Manager (GM) will be responsible for all aspects of sponsored research administration (pre-award, post-award, award management, and award closeout functions) for a specific portfolio of research projects within the School of Nursing (SON). On a daily basis, the GM will work closely and cooperatively with the Director of the GMO and other GM, as well as with faculty and graduate students involved in sponsored research activities within SON.

Pre-Award: The Grants Manager will take the lead in all pre-award administrative aspects of research applications within the specified portfolio including those submitted by PhD Program students. The GM pre-award duties include, but are not limited to:

  • Prepare and coordinate the submission of required documentation for all new or revised/resubmitted sponsored research proposal applications to Sponsored Projects Administration (SPA), including reviewing the call for proposal, meeting with the PI and team, highlighting restrictions, due dates, and budgetary issues, collecting data from collaborators, ensuring timely submission, etc. ? including tracking all submissions

  • Create budgets including budget justification based on input from PI

  • Prepare and coordinate the submission of required documentation for all non-competing renewals of currently funded projects to SPA (e.g., annual progress reports, no cost extension requests, etc.) ? including tracking all submissions

  • Prepare and submit ARC project budget set up information to SPA based on proposal submitted/award received, and input from PI

  • Prepare and submit personnel appointment/change forms to SON HR including training grant appointments

  • Collaborate with counterparts in other CU departments on inter-departmental/inter-school submissions

  • Serve as subject matter expert within SON on research-related issues

  • Serve as backup for the Director and other Manager/Administrator in times of absence

  • Maintain all proposal information and forms in SON GMO database including biosketches, other support pages, faculty publications and awards, and research resources boilerplates, etc.

Post-Award: The Grants Manager will take the lead in all post-award administrative aspects of research awards within the specified portfolio. The GM post-award duties include, but are not limited to:

  • Direct day-to-day monitoring of award activity to ensure expenses are in compliance with University and agency requirements

  • Manage and track expenses on awards including changes to personnel and projections

  • Reconcile all projects monthly and make corrections to charges as needed

  • Produce monthly/quarterly reconciliations and financial reports including forecasting future expenses

  • Meet with Faculty members monthly/quarterly to review financial reports, communicate status of requested changes, gather input on projections, and offer suggestions as needed

  • Prepare and submit all changes to budget to SPA

  • Prepare and submit all subcontract information to SPA

  • Prepare and submit financial reconciliations for project year end and final financial reporting to Sponsored Projects Finance (SPF) as required by terms of award

  • Coordinate with SON and CU finance staff on the resolution of Accounts Payable and Personnel/Payroll discrepancies as they relate to research projects

  • Prepare and submit closeout information to SPF including final reports (progress reports, invention disclosures, etc.)

  • Collaborate with counterparts in other departments, as well as others across the University to manage awards (i.e. Controller's Office, Central Purchasing, Gifts and Endowment Office, etc.)

  • Perform other duties as assigned.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant

A bachelor's degree from an accredited institution or equivalent combination of education and experience, plus a minimum of three (3) years of related experience in sponsored research administration is required.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant

Intermediate-level computer literacy (all facets of Microsoft Office) required. Superior communication skills (written and verbal) required. Must have exceptional time-management and organization skills, excellent analytical and problem solving skills, as well as be proactive and able to work independently. The ability to work with confidential data, and demonstrate discretion in all interactions is required.

Special Instructions

Preferred Qualifications

Four (4) years of experience in sponsored research administration is preferred. Grant writing/editing is also strongly preferred, as well as familiarity with Federal and Non-Federal sponsored research guidelines, policies, practices, funding sources, websites, and organizations. Experience with internal Columbia University financial systems is highly desirable for the incumbent in this role, as well as the ability to work with a diverse population.

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:

There are no special indications for this position

HIPAA Compliance training required


Participation in Medical Surveillance required


What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date


Requisition Close Date

Open Until Filled

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