Teachers College, Columbia University Program Coordinator in New York, New York

Program Coordinator

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Job no: 502629

Position type: Staff

Location: New York

Categories: Administrative/Professional


ORGANIZATION: Get in on the ground floor of this exciting movement. The Collaborative for Spiritual Development (CSD) is a not-for-profit launched by Professor Lisa Miller from Columbia University’s Teachers College. The organization is focused on education for a democratic and ecological society. The CSD team works with schools of all kinds to help them create and implement rigorously tested Pre-K-12 education programs and curricula to support spiritual and moral growth. CSD programs are guided by science-based, developmental psychology and founded on the idea that the spirit of respectful, free, and open communication is fundamental to the democratic way of life and the non-violent management of differences and conflicts. CSD believes that schools have a responsibility to create a learning environment that instills this spirit and teaches the art of constructive dialogue.

POSITION SUMMARY: The Collaborative for Spiritual Development is seeking a dynamic, high-energy, part-time Program Coordinator. The Program Coordinator is a key member of the team, reporting to the Executive Director and the President. The goal of the position is to manage the programmatic and administrative tasks of the office, including organizing programs/conferences, developing administrative systems, supporting the President’s administrative needs, organizing and scheduling meetings, contact management, updating the website and social media, document and contract management, travel arrangements, processing payables and other tasks to help the programs, research and organization run smoothly.

The ideal candidate will be flexible and able to function effectively in a variety of roles within a dynamic environment under minimal supervision. You should be interested in handling a diverse and evolving array of administrative and executive support tasks. We need someone who is extremely well organized and will enjoy the challenges of supporting a small group of high-energy people and programs, most of whom are not on site.

Job Responsibilities:

  • Organizing and scheduling major meetings and conferences

  • Interfacing with schools and supporting the research team’s work including helping arrange their school visits

  • Helping design administrative systems for the organization

  • Writing memos and other communications to various stakeholders (including possibly social media content)

  • Scheduling and preparing materials for Board meetings and internal management meetings

  • Helping the President maintain her calendar and make travel arrangements, and interfacing with external people who want to schedule meetings with her

  • Keeping the contact management system up to date

  • Facilitating communication with various groups including funders, participating schools and others interested in the work

  • Simple content updates to the website and social media

  • Taking notes at meetings and preparing simple reports

  • Providing support to members of staff and external meeting attendees making travel arrangements and seeking reimbursement

  • Keeping documents and records in an organized manner online and (where necessary) in physical files

  • Provide invoices and other financial information to accounts payable

  • Preparing a variety of documents and correspondence, including word processing, spreadsheet and database documents

  • Facilitate the signing of contracts and the completion of HR-related paperwork

  • Special projects and other duties as assigned

Minimum Requirements:

  • Proven experience in a responsible administrative position

  • Solid writing skills

  • Demonstrated competency in work similar to above tasks

  • Experience setting up meetings and conferences

  • Excellent interpersonal skills; flexible and easy to work with

  • A person who sees projects through to completion

  • Familiar with all Microsoft Office programs and social media; comfortable with a variety of technology and learning new apps and programs – familiarity with Salesforce a plus

  • Able to learn quickly how to use new websites and software

  • Outstanding organizational abilities

  • Strong common sense and problem-solving skills

  • Produces accurate work with attention to detail

  • Good writing, proofreading and grammatical skills

  • Initiative and self-motivation; able to work independently

  • Professional manner

  • Exercises discretion and maintains confidentiality

  • Interest in and passion for the mission

  • B.S. or B.A. preferred

Logistics and eligibility:

  • You must work at least 4 days per week in the office (Upper West Side, NYC near Columbia)

  • You must be eligible to work in the United States. We are unable to sponsor visas.

The CSD is committed to creating a diverse and inclusive workplace and is an equal opportunity employer.

To Apply please email the following:

  • A cover letter explaining your interest in this role, how you learned about this opportunity and why you would be a good fit for this position.

  • Your resume/CV

Advertised: 13 Mar 2018 Eastern Daylight Time

Applications close: